Assoc Dir of Administration at Princeton

Job Description

Princeton University is a vibrant community of scholarship and learning that stands in the nation"s service and in the service of all nations. Chartered in 1746, and known as the College of New Jersey until 1896, it was British North America"s fourth college.

Department: Health Services - 660

Position Summary: Reporting to the Director, the Associate Director, Administration serves as deputy to the director, has primary responsibility for leadership, management, and oversight of key UHS functions,and oversees business management and compliance functions, including all major contracts and the accreditation and credentialing processes. Deputy to Director, UHS The Associate Director, Administration serves as the Deputy to the Director, managing, resolving, and, if necessary, soliciting additional information about any administrative issues that arise. With few exceptions, the Associate Director, Administration makes decisions regarding issues requiring immediate resolution. The Associate Director, Administration manages, monitors, and supports designated strategic and high-priority UHS-wide projects. The Associate Director will identify best practices and utilize a data-driven approach to administrative decision making and resource management. This will include drafting and editing reports and memos, preparing presentations, and designing compelling representations (narrative, graphical, pictorial, or otherwise) of data trends, processes, and outcomes. The Associate Director, Administration develops and maintains positive public relations and collaborative relationships with campus colleagues. He or she serves as liaison for UHS to international students, the Auxiliary volunteers, and to summer programs eligible for UHS services.Management of Operations The Associate Director, Administration, in collaboration with the Director, tracks and oversees the efficiency and effectiveness of UHS operations. The Associate Director, Administration leads UHS policy development and review, manages the effective and timely communication and dissemination of policies and procedures, and ensures the highest and best use of policy management software. The Associate Director, Administration oversees UHS facilities and general environmental conditions. This responsibility includes management of construction projects, coordinating routine building maintenance, and managing custodial coverage with the Universitys Building Services area. He or she ensures that all emergency equipment and procedures are in place, fully operational, and that the facility is secure. Ancillary services such as Lab, Xray, and Physical Therapy services may fall under the purview of the Associate Director, Administration. The Associate Director, Administration is responsible for the outpatient medical budget, which is the largest financial unit in the service, and other unit-specific salary and operating budgets as assigned. Business Management and Compliance Functions The Associate Director, Administration negotiates all major contracts with outside vendors, assuring that UHS contacts are in compliance with all University guidelines and policies related to purchasing and contracts. He or she establishes and fosters positive relationships and business arrangements with local providers and vendors. The Associate Director, Administration reviews communications from the Office of Public Affairs (The Journal of State Agency Rulemaking and the NJ Legislative Update), communicating the need for compliance to all appropriate parties within the department. The Associate Director, Administration coordinates UHS application and preparatory activities for its tri-annual accreditation (via Accreditation Association for Ambulatory Health Care or AAAHC. The Associate Director, Administration oversees the professional credentialing process at UHS, utilizing credentialing software and ensuring that it is utilized to its full potential.

Job Requirements

* Bachelors degree from an accredited college or university Master of Business Administration, Master of Health Administration, or other relevant advanced degree, or current enrollment in same and related/equivalent experience 4 or more years of progressively responsible, relevant experience in a health care setting in an administrative or clinical/administrative role Evidence of experience in managing work teams Demonstrates cultural competence Is action oriented and full of energy for things seen as challenging, seizes opportunities for improvement Is able to write clearly and succinctly in a variety of communication settings and styles; can get messages across with the desired effect Skilled in data analysis, manipulation of data, graphical representation of data Good at figuring out the processes necessary to get things done; knows how to organize people and activities; understands how to separate and combine tasks into efficient workflow, can see opportunities for synergy and integration; can simplify complex processes; gets more out of fewer resources Is dedicated to meeting the expectations and requirements of internal and external customers; gets first hand customer information and uses it for improvements in products and services; acts with customers in mind; establishes and maintains effective relationships with customers and gains their trust and respect Learns quickly when facing new problems; a relentless and versatile learner; open to change; analyzes both successes and failures for clues to improvement; experiments and will try anything to find solutions; enjoys the challenge of unfamiliar tasks; quickly grasps the essence and the underlying structure of anything Self aware and seeks professional development Knowledgeable about how organizations work; knows how to get things done through both formal and informal networks; understands the origin and reasoning behind key policies, practices and procedures; understands the cultures of organizations Is cool under pressure, does not become defensive or irritated when times are tough; is considered mature; can be counted on to hold things together during tough times; can handle stress; is not knocked off balance by the unexpected; doesnt show frustration when resisted or blocked; is a settling influence in crisis Can quickly find common ground and solve problems for the good of all; can represents his/her own interests and yet be fair to other groups; is seen as a team player and is cooperative; easily gains the support and trust of peers; encourages collaboration; can be candid with peers Familiar with relevant accreditation standards (such as the Accreditation Association for Ambulatory Health Care)

Job Function: Administrative or Professional

Grade: ADM 070

Standard Hours: Not Applicable

Eligible for Overtime: No

Education Required: Other-see essential qualifications

Essential Qualifications:
Country: USA, State: New Jersey, City: Princeton, Company: Princeton University.