Job Description
Job Title: Senior Executive AssistantStart Date: ASAP
End Date: 11/27/2013 (Approx)
Location: Franklin Lakes, NJ 07417
Responsibilities:
Client has an excellent opportunity for a highly motivated, professional and responsible Senior Administrative Assistant to manage the day to day activities for the VP Worldwide Total Rewards/Human Resources.
The incumbent will:
Proactively manage a constantly changing, globally complex calendar for the VP; coordinate meeting rooms and other logistics.
Act as the lead in preparation for Compensation & Benefits Committee of the Board meetings, including tracking, monitoring, and following the progress of open action items; drafting the agenda, minutes and other materials; setting the timetable and owners for Board material preparation and distributing the final materials in a timely manner.
Manage all local and international travel arrangements, proactively coordinating the pre-planning of trips and ensuring all expenses are accurately submitted in a timely manner.
Assist other members of the Total Rewards/HR team in administrative tasks such as scheduling meetings, booking travel, etc. as needed.
Support various projects by running reports, end user testing and other activities as required to meet the needs of the department.
Ensure that various administrative tasks are done in an effective and efficient manner, including but not limited to: screening all phone calls to minimize demands on VP; greeting visitors; drafting correspondence; routing mail and other correspondence to the appropriate party; ordering supplies, filing and high volume invoice processing.
Perform other administrative duties as assigned.
Qualifications:
At least 15 years experience as an Administrative Assistant for senior executives.
Some college desirable, but not required.
Experience supporting senior level leader(s). Excellent calendar management skills, including coordination of complex executive meetings with multiple international timezones. Demonstrated knowledge of scheduling international travel.
Ability to anticipate needs and proactively find solutions.
Ability to maintain confidentiality and protects sensitive information
Ability to interact with staff members, at all levels, in a fast paced, globally complex environment.
Ability to operate under pressure, while remaining flexible and proactive, resourceful and efficient with a high level of professionalism. Maintaining confidentiality is crucial in this role.
Demonstrated ability to follow up and proactively provide status updates on activities, while seeking help when ability to deliver is challenged.
Excellent written and verbal communication skills. Must be very well organized and demonstrate strong attention to details.
Ability to screen communications (emails, calls, etc..) and provide assistance using independent judgement to determine what requires priority attention, escalation, and directing to the appropriate team member for response or resolution.
Demonstrated knowledge of creating Microsoft office (Excel, PowerPoint & Word) documents.
Ability to proactively use judgement in executing job duties with minimal direction.#CBRose#
Rose International is an Equal Employment Opportunity Employer-M/F/D/V
About Rose- Founded in 1993
- 21 office locations across the U.S.
- 130+ Customers; corporations and government agencies
- Employee Oriented Company
- Challenging Assignments across the U.S.
- Continuous Professional Development
- Challenging, Exciting and Professional Atmosphere
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Employee Comments
My on-boarding with Rose was outstanding. The packets of information, the process, and great attention to detail each person gave me allowed me to get started quickly. I appreciated each persons friendly and helpful attitude. Diana, Consultant
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Job Requirements
Country: USA, State: New Jersey, City: Franklin Lakes, Company: Rose International.
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