Facilities Manager at Clinton

Job Description

Cushman & Wakefield is the world’s largest privatelyheld commercial real estate services firm. Founded in 1917, it has 253 offices in 60 countries and nearly 15,000 employees. It offers a complete range of services for all property types, including leasing, sales and acquisitions, equity, debt and structured finance, corporate finance and investment banking, corporate services, property management, facilities management, project management, consulting and appraisal.

It is our policy to afford equal employment opportunity and, as such, we the most talented professionals and invest in superior resources and technologies.  The talent of our extraordinary people and the culture and business approach we foster, coupled with the exceptional, creative services we provide and the results we deliver worldwide for owners, occupiers, and investors are what distinguishes Cushman & Wakefield.

 

 

Job Summary

The purpose of this position is to provide management/leadership for the facilities organization at a specific facility, set of buildings, or campus environment. The Facility Manager is charged with the day-to-day implementation of policies, procedures and programs that will assure a well-managed, well-maintained building, placing maximum emphasis on positive response to the concerns and needs of the tenants, environmental health and safety, and quality programs, in coordination and conjunction with the Owners goals and objectives. The position coordinates the activities, financials, vendors and manpower required for current and future needs of the building and operations.

 

Duties & Responsibilities

•  Ensures the day-to-day operations of the facility(s) or campus including janitorial, life-safety, engineering and general maintenance are implemented and carried out in a manner consistent with C&W policies and ownership directives.  This is to include the management of contracts to assure all contracts are reviewed on a regular basis and are bid out as needed and assures invoices match contract pricing.
• Charged with the supervision of all maintenance programs relating to the interior and exterior conditions and appearance of the properties.
• Responsible, at all times, for a positive and prompt response to requests from building tenants and occupants and for the implementation of ongoing contract programs to constantly assess tenant and occupant needs and to assure problems are being solved promptly and to the mutual benefit of the tenant, owner, and the properties.
• Insure that all site-specific documentation and reports are completed accurately and on time, including (and as applicable): Property Information Book, Site Operating Manual, Emergency Procedures Manual, IIPP Manual, Local Code Compliance Log, ADA Compliance Log, OSHA Log, Safety Meeting Log, Elevator Logs, Janitorial Log, Purchase Order Log, Vendor Certificates of Insurance, As-built Drawings, IIPP Manual, Paid Invoices File, General Files, Contract Files, Annual Property Conditions and Year-end Performance Report, and other reports and documentation as required.
• Prepares, reviews, and gives initial approval and as needed all budgets, financial reports (monthly and quarterly), contracts, expenditures and purchase orders related to the facility(s) or complex. Coordinate the preparation and publication of the annual budget, quarterly reforecast, and business plans.
• Assist in the development of capital budgets for the property.  This includes contributions towards a five-year plan of maintenance, facility improvement, and cost reduction initiatives.
• Responsible for the collection, analysis and reporting of such statistical data as may be required to provide accurate and current assessment of facility management objectives.
• Responsible for hiring, training and motivating facility personnel.  Responsible for the maintenance of positive staff relations.  Conducts or approves performance evaluations for staff.
• Facility Manager shall be thoroughly familiar with the management contract and all requirements contained therein.
• Monitor and ensure that tenants and vendors comply with insurance requirements and coordinate all claims as required. 

 

Job Requirements

 

• Four year college/university degree or equivalent work experience

• CFM, FMA industry certifications recommended; other Engineering, Business or technical training or certifications a plus.

• A minimum of 5 years commercial high-rise, campus environment, and/or property portfolio management experience required (with a 4-year degree); a minimum of 8 to 10 years of experience if no degree.

• Breadth of experience in leasing, construction, engineering and all facets of property operation and building management is preferred.

• Experience with critical system environments is desired. 

• Excellent technical, interpersonal, and analytical skills required. 

• Excellent written and oral communications skills. 

• Strong computer and systems knowledge.

Country: USA, State: New Jersey, City: Clinton, Company: Cushman and Wakefield.